Some of the speakers from IntraTeam Event Copenhagen 2019 have answered questions regarding the intranet/digital workplace in the future. Below you can read what the speakers think about the question: Is there an alternative to SharePoint/Office 365?
Of course, there are many different alternatives to Microsoft’s solution for productivity work. However, it’s Office 365 that is in the Magic Quadran.
Cecilie Rask – Danish National Police: Of course there is… but there is no such thing as a free lunch when it comes to choosing the right technology.
A non-SharePoint platform can be tailored to your exact needs, but it also requires some serious in-house developer IT muscles as well a solid intranet strategy.
SharePoint continues to be the obvious choice for most. SP offers a broad platform of tools and will most likely cover most your business needs. You also have the luxury of many 3rd party tools to select from.
Christian Buckley – CollabTalk: There have always been a wide number of tools that compete with some aspects of SharePoint and Office 365. While thereis nothing out there that matches the breadth and depththat Microsoft offers, there are certainly smaller solutions that do 2 or 3 things really well. It all depends on what you’re trying to accomplish, how your business requirements are being met, and whether those spot solutions will continue to meet your needs as your business scales and grows.
Elizabeth Marsh– Digital Work Research: No question it will continue to dominate the market in the next few years, with ‘Sharepoint-in-a-box’ solutions helping making it an attractive option.There are plenty of other tools on offer though and the mix needs to be determined by real needs of the workforce.
Frank Sielaff – Merck: When company has a certain size: No, but SP/O365 is only the basis. Addons needed.
Gillian McCann – Workgrid: Alternatives will vary depending on business needs and use cases. Depending on the size and complexity of the organization, certainly there are other technologies that can help solve the same use cases as SharePoint. I think the best answer would be to take technology out of the picture and really understand employees and what they need to perform their job. Then once you have a proper understanding and mapping of the employee personas, you can determine what type of solutions could help employees perform their job and what this would look like from an employee experience point of view.
Oh, gosh! Yeah, there are tons of incredibly good alternatives to Sharepoint / Office365 out there. It’s just that we may not be looking hard enough or in-depth about what’s available or we may not be asking the right questions to understand what’s available.
For instance, have you ever tried to facilitate successfully a community of practice of several thousands of active members in Sharepoint or Teams? (If you have managed to do so, let me buy you a coffee in Copenhagen and let’s talk! Would love to learn more!).
CultI think O365 is so embedded in today’s world (mainly at work), that it would be very difficult to completely implement a nonSharepoint solution, especially for companies with >3000 employees. However if you would find a good alternative and implement it at the moment a new company is set up, I think it can work. And I do believe that in the future, companies will more and more use O356 next to other tools/platforms.
For intranets, yes. There are many none SharePoint options. For search, yes. There are many better approaches. For content management (in the widest sense) yes, there are many new vendors on the market. For collaboration, yes.
If you exclude a rigid and structured document handling, there are many tools that support collaboration and learning. But if a superb ease-of-use of documents also is included, I can´t see a tool that alone does all that Office 365 does.
The best alternative, and the most future-proof approach is to combine tools in such a way that you are not reliant on a single system or provider. For manyemployees, social tools are going to be the best place to perform actual work, and that will mean designing integrations that are useful for the complete life cycle of that content.
Of course, there are alternatives, but they may be more difficult to integrate for a seamless experience. I’ve seen a significant departure from Microsoft products in recent years. Many are still not ready to move to 365. It’s not so much about the cloud as it is the ability to control change. 365 forces customers to relinquish a lot of control.
Meantime, there are new players in the space who are making management and governance easier than SharePoint ever has. Unfortunately, SharePoint, like so many other Microsoft products, is far too complex for most organizations/users to get full value from. Most only just scratch the surface of its capability.
Absolutely. There are a lot of vendors out there who build products to meet users’ needs for a digital workplace. In my opinion Microsoft build individual pieces of software and are now forcing people to merge things together or use all of their features. It’s clever from a business perspective, but I have my concerns for the practicality of this approach in the average business (with the average user/employee). The vendor a business chooses needs to be appropriate for them, which means there are absolutely alternatives to SharePoint/O365.